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Birth Certificate
The official record of a person's birth, issued under the Registration of Births and Deaths Act, 1969. For births on or after 1 October 2023, the digital birth certificate works as a single proof of date and place of birth for school admission, driving licence, passport, Aadhaar, voter list and government jobs.
Official fees
| Service | Fee |
|---|---|
| Registration within 21 days, with first certificate | Free |
| Late fee, 21 to 30 days (model rules) | ₹20 |
| Late fee, 30 days to 1 year (model rules) | ₹50 |
| Late fee, after 1 year (model rules) | ₹100 |
| Search fee per year searched (model rules) | ₹20 |
| Extra certificate copy (model rules) | ₹50 |
Checked 27 Sep 2026
Documents to keep ready
- Hospital discharge summary or birth report (for hospital births)
- Aadhaar or other ID of the parents
- Parents' address proof
- Parents' marriage certificate, if asked
- For late registration: affidavit and proof of birth, e.g. school record or vaccination card
How to apply
- For hospital births, the hospital reports the birth to the Registrar; confirm the details before discharge
- For home births, the head of the family reports it to the local Registrar within 21 days
- Or register on the CRS portal or your city portal and fill the birth report form
- Pay late fee if the 21 day limit has passed
- Get Registrar or Magistrate approval for delayed cases
- Download the digital certificate or collect it from the Registrar's office
By state
Fees and portals differ by state. These are the official portals for the states we cover.
| State | Fee | Time | Where to apply |
|---|---|---|---|
| Delhi | Late fee ₹2 to ₹10 as per MCD portal | About 7 days | mcdonline.nic.inNDMC areas use NDMC's own portal |
| Maharashtra | Not confirmed | About 7 days | portal.mcgm.gov.in (Mumbai)Other cities and villages use the CRS portal or local body. Delayed registration now needs stricter proof checks |
| West Bengal | ₹50 per copy, search ₹20 (2026 rules) | About 7 days | kmcgov.in (Kolkata)Late fee ₹50 (30 days to 1 year) and ₹100 after 1 year under 2026 amendment rules |
| Tamil Nadu | ₹200 per extra copy | About 7 days | crstn.orgLate fee ₹100 (within 30 days), ₹200 (up to 1 year), ₹500 (after 1 year). Chennai certificates on chennaicorporation.gov.in |
| Karnataka | Not confirmed | About 7 days | ejanma.karnataka.gov.inRural registration through Nada Kacheri and gram panchayat |
| Telangana | About ₹20 per copy plus MeeSeva charge (GHMC) | Same day at MeeSeva for registered births | bnd.ghmc.gov.in / MeeSevaFee figure from a non official guide |
| Gujarat | ₹50 per certificate, search ₹20 | About 7 days | eolakh.gujarat.gov.inLate fee ₹20, ₹50 and ₹100 under 2025 amendment rules |
Good to know
- Check spelling of names and date of birth before the hospital submits the report; corrections later take time
- Add the child's name within 1 year for free; later it needs a late fee (allowed up to 15 years)
- From 1 October 2026, registering a birth more than 2 years old needs a Judicial Magistrate First Class order
- Use only .gov.in or .nic.in portals; avoid agents selling fake or backdated certificates
Common questions
How can I download my birth certificate online?
If the birth was registered after the CRS system started, download it from dc.crsorgi.gov.in or your city portal using the registration number or mobile number linked to it.
What if the birth was never registered?
Apply for delayed registration with the local Registrar. Up to 1 year needs Registrar approval and a late fee; beyond that a Magistrate order is needed.
Is a birth certificate without the child's name valid?
It is a valid record, but most offices need the name. Add the name through the Registrar, free within 1 year.
Sources: dc.crsorgi.gov.in prsindia.org (secondary) mcdonline.nic.in tnhealth.tn.gov.in chennaicorporation.gov.in
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